![]() ![]() Speakers and microphones are an important component of video conferencing and contribute significantly to the meeting experience. Some of the common video conferencing options are: If you do have in-house IT support then much of this will be taken care of in-house and you may not need external tech support as much. A customer support that responds quickly and efficiently ensures that your meetings, webinars, and online classrooms start and end on time. When things don’t work, which they do sometimes, you wouldn’t want your audience or clients to be left hanging. Last but not least, don’t overlook the customer support quality and availability. You also want it to be simple from the presenters’ point of view so that you avoid long delays and interruptions as the presenter struggles with the confusing user interface. You want the experience to be simple with as few clicks as possible. This is especially important for product demonstrations and webinars. You don’t want your end-user to struggle with downloading the application and joining the online meeting. On the other hand, the ability to handle a large number of participants while retaining high video quality and screen sharing are important features required for webinars.Įase of use is another critical feature. Features such as recording, level of interaction, and mobile experience are key for online classrooms. Your use case will determine what kind of features your video conferencing software must offer. Will you be hosting webinars or online classrooms? Will be it used only for team meetings? Will these be small or large meetings? The first thing you need to consider when choosing a video conferencing technology is how you are going to use video conferencing: Your choice will largely depend on your business requirements but security and scalability are also important considerations. There’s a long list to choose from and the choice can be difficult. Video conferencing technologies have received a lot of limelight recently. On smaller screen sizes, placing the camera on top of the display works well but on larger displays having the camera below the screen may be a better option. You would want the display to be mounted around eye level but the placement of the camera is also important. It will ensure that you are looking at your colleague while also looking at the display. Mounting height is important because when done right, it gives the eye-contact feel. You also need to consider the mounting height when deciding on your room setup. That may be a little more investment but is worth exploring irrespective of the display type you end up using. But, you can remedy this by using smart lighting that controls ambient light and ensures your meeting room environment is always ideal. This may not be ideal for most meetings or conferences because people dozing off in a dimly lit room is very likely. For the projection to work well the room lights need to be turned off or dimmed. However, projectors do have a problem area and that is the room lighting. This means that even excel spreadsheets can be displayed quite clearly. Projectors are useful as you can adjust the projection size. For display size larger than 60 inches, it is worth considering using projectors instead. For small huddle rooms and conference rooms, a display size of up to 60 inches works well and is cost-effective. The next question that comes to mind is, what does that cost?Įven though the prices of video displays have dropped in recent years, the price of a 96-inch display may be prohibitive for many businesses. For seating 8-10 people, you would need a room length of at least 16 feet, for which you would ideally need a screen size of 8 feet, i.e. The general rule for screen sizes is, you should have a diagonal screen size that is about half the length of your room. Type of display - Liquid Crystal Display (LCD), Light Emitting Diode (LED), or Projector Here are a few things that you need to consider: Video displays are always a contentious item when setting up conference rooms. The right display is critical for connecting people over the video and to screen share- be it spreadsheet with financial analysis or a flowchart of the product road-map. Here’s what you need to consider before setting up your conference room… There are many things that go into making the best conference room for your business but getting the right equipment is the first step. Whether you run a local business with global customers or a startup with team members located in different parts of the globe, video conferencing is a necessity for you but the technology and tools for each use case have subtle differences. There’s so much on offer in the realm of virtual meeting technology that it can be difficult to find the right fit for your business needs. ![]()
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